Questions and Requests due:
January 15, 2016 @ 4:00 pm
Addendum issued no later than:
January 20, 2016
Bids due: January 26, 2016 @ 11:00 am
NOTICE IS HEREBY GIVEN that the City of Vancouver, Washington, will receive sealed bids up to the hour of 11:00 a.m., Pacific Local Time, January 26, 2016 and will publicly open and read aloud at that time on the same day in the Vancouver City Hall, 415 W 6th St, Vancouver, Washington, for the following:
Work involved in this project includes the following improvements to the existing 3 acre Cascade neighborhood park: Removal of 2 existing play structures, picnic tables, concrete and asphalt surfaces; Remove trees and salvage logs to be incorporated into the new playground; Excavation and grading; Installation of new asphalt and concrete surfaces, concrete curbs, play equipment, benches, picnic tables, trash receptacles, bike racks, wood fiber safety surfacing and fencing; Installation of new trees, shrubs, and seeded lawns complete with irrigation per these Plans, Specifications, Special Provisions and Contract.
The following products will be furnished by the city of Vancouver for the contractor to install: Game Time Play Equipment and Sign Graphic Panel.
All work under the contract shall be physically complete on or before June 10, 2016.
Bidding documents may be examined in Owner’s office, Vancouver City Hall, 415 W 6th St, Vancouver Washington. Bidding documents may be obtained from the Builder’s Exchange of Washington website, Click on Posted Projects, Public Works, City of Vancouver and Projects Bidding links. These are available for viewing, downloading and printing on your own equipment, free of charge. You may also link to the Builder’s Exchange website through the City of Vancouver’s “Projects Currently out for Solicitation” page.
Questions and requests for clarification must be submitted in writing, via email or fax, by 4:00 p.m. January 15, 2016 to Mike Wolfson, Procurement Specialist at (360) 487-8428, FAX (360) 487-8433 or Incomplete submissions or submissions received after the deadline will not be considered. If required, an addendum addressing questions and requests for clarification will be issued no later than January 20, 2016.
It is the sole responsibility of the Bidder to learn of and obtain any and all issued Addenda. Addenda may be obtained from the Builder’s Exchange of Washington (BXW A) web site, Click on Posted Projects, Public Works, City of Vancouver and Projects Bidding links. The City of Vancouver accepts no responsibility or liability and will provide no accommodation to Bidders who fail to check for addenda and as a result, submit a nonresponsive Bid submittal.
Bids shall be in accordance with the Plans, Specifications, General Conditions, Special Provisions and all other contract documents prepared for the above referenced project, on file in the office of Procurement Services, phone (360) 487-8430. Bid results may be obtained within 24 hours after the Public Bid Opening by accessing The City of Vancouver website at Bids are to be submitted to Procurement Services on the proposal forms provided for this purpose, in a sealed container. The outside of envelope(s) or package(s) must clearly state the project name, Bid number, Bidder’s name and return address, and the date and time of the Bid opening.
Please select one of the following options for deli very of the Bid proposal:
For hand delivery or delivery via a courier service, please use the following physical address: Vancouver City Hall – Customer Service, Attn: Procurement Services, 415 W 6th St, Vancouver WA 98660.
For delivery by the US Postal Service, please use the following mailing address: City of Vancouver, Attn: Procurement Services, PO Box 1995, Vancouver WA 98668.
It is the Bidder’s responsibility to allow enough time for delivery to occur before the designated Bid due date and time. Please be advised that Bid deliveries requiring signature may not be delivered to Procurement Services in a timely manner as our receiving point is not staffed at all times and there may be no one available to sign at the time of delivery. Bids delivered to locations other than as indicated above or received after the designated time will not be accepted. Bids submitted via FAX or email will not be accepted.
All Bid proposals must be accompanied by a bid proposal deposit in cashier’s check, or surety bond in an amount equal to five percent (5%) of the amount of such bid proposal. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the specifications, the bid proposal deposit shall be forfeited to the City of Vancouver.
The City of Vancouver is committed to providing equal opportunities to State of Washington certified Minority, Disadvantaged and Women’s Business Enterprises in contracting activities. (Section 4 of Chapter 56, Laws of 1975, 1st Ex. Sess., State of Washington).
Bidders may not alter their bid prices after the hour set for the public Bid Opening, unless the award of contract is delayed for more than forty-five (45) days. The City reserves the right to request an extension of time for firm bid prices during any such delay to allow for the review process.
The City of Vancouver, at its sole discretion, reserves the right to cancel this invitation, reject any or all bids submitted, and to waive any minor formalities if deemed to be in the best interest of the City.
Kevin Yin
Procurement Services Manager
Published Jan. 12, 2016.