Bids due: July 14, 2016 @ 2:00 pm
Notice is hereby given that the Port of Vancouver, Washington, will receive sealed bids up to the hour of 2:00 p.m., Pacific Local Time, Thursday, July 14, 2016, and publicly open and read aloud at that time on the same day in the Commission Room, 3103 NW Lower River Road, Vancouver, Washington, for the following:
The Rail Dry Bulk Track Improvements and Facility Relocation Project referred to as the West Vancouver Freight Access (WVFA) Project 7, provides rail capacity for a new bulk unloading facility. The project will be accomplished in two phases referred to as Schedule 1 – Rail Dry Bulk Track Improvements and Schedule 2 – Rail Dry Bulk Facility Relocation. Work in the project includes; demolition of existing buildings and overhead conveyor systems, a new bulk unloading facility/railcar unloading hopper pit, casing installation, track realignment, new track construction and the relocation of NW Harborside Drive and existing crane access road.
***The work in this project is within the security area requiring Transportation Worker Identification Credentials (TWIC). See the Security Requirements section in the General Conditions for Facility Construction for requirements which will need to be followed.***
A non-mandatory pre-bid meeting and site visit is scheduled for Tuesday, June 28, 2016 at 2:00 P.M. at 3103 NW Lower River Road, Vancouver, WA 98660. ***Questions must be submitted via eBid no later than Wednesday, July 6, 2016, at 12:00 P.M. ***
Plans, specifications, bid documents, addenda and plan holder list for this project are available online through the Port of Vancouver’s “eBid System” website through the following URL: http://www.portvanusa. com/about/doing-business-with-the-port. Please register your company on the “eBid System” to download solicitation documents. All registered firms that download solicitation documents will automatically be listed as a plan holder. If you obtain this Bid from a source other than the Port of Vancouver’s eBid system, you will not be on record as a plan holder. It is the bidder’s responsibility to check with the Port prior to submitting a bid to ascertain that the firm has received a complete solicitation package. Non-registered firms on the Port’s eBid system will not be able to download solicitation documents.
It is the sole responsibility of the Bidder to learn of Addenda, if any. Such information may be obtained from the eBid System through the port’s website, http://www.port; however the sole responsibility for obtaining and learning of Addenda belongs to the Bidder. The Port of Vancouver accepts no responsibility or liability and will provide no accommodation to bidders who fail to check for addenda and submit inadequate or incorrect responses.
Bids shall be in accordance with the specifications and other contract documents which are on file at the Port of Vancouver’s Administrative Offices and available for public viewing. Bid results may be obtained within 24 hours after the bid opening by accessing the eBid System website, shown above.
All bids shall be delivered to the Port of Vancouver – Attn: Contracts, 3103 NW Lower River Road, Vancouver, Washington 98660. Bids shall be in a sealed envelope clearly stating the name of the bidder, the date of the bid opening, and appropriate wording to indicate definitely the nature of the contents. Do not send bids by FAX or email. Bids submitted via FAX or email will not be accepted.
The Port of Vancouver in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin in consideration for an award.
The Port of Vancouver is committed to providing equal opportunities to State of Washington certified Minority, Disadvantaged and Women’s Business Enterprises in contracting activities. (Section 4 of Chapter 56, Laws of 1975, 1st Ex. Sess., State of Washington).
All bid proposals must be accompanied by a bid proposal deposit in cashier’s check, or surety bond in an amount equal to five percent (5%) of the amount of such bid proposal. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the specifications, the bid proposal deposit shall be forfeited to the Port of Vancouver.
The Port of Vancouver reserves the right to cancel this invitation or reject any and all bids submitted or to waive any minor formalities of this call if, in the judgment of the Port Commissioners, the best interests of the Port would be served.
No bidder may withdraw his/her bid after the hour set for the opening thereof, unless the award of contract is delayed for a period exceeding sixty (60) days. If it is determined to be in the best interests of the Port, the Port reserves the right to request an extension of bid prices during the review process.
Randy McCaleb
Contract Manager
Published June 24, 2016.