COUNCIL CHAMBERS AUDIO & VISUAL SYSTEM UPGRADE

CITY OF SALEM COUNCIL CHAMBERS AUDIO & VISUAL SYSTEM UPGRADE Bids due: January 11, 2022 @ 2:30pm INVITATION TO BID The Contracts and Procurement Manager of the City of Salem will receive bids electronically through Equity Hub’s Bid Locker until but not after 2:30 p.m., (Local Time) Tuesday, January 11, 2021, at which time said bids will be publicly opened and read virtually using Zoom, for the project specified herein The Zoom call in information will be posted on OregonBuys at least 3 days prior to bid opening date and time. WORK DESCRIPTION: The City of Salem is in the process of updating our existing AV system in the Council Chambers room. The intent of this design is to create a more fluid and controllable workflow for the Audiovisual system as noted in the AV Functional Diagram. We are upgrading the audio system to work within the Chambers and via Video conference Soft Codec (software driven via PC/MAC) to include remote participants without echoing or feedback. PROCUREMENT DOCUMENTS: Bidders may obtain the bid documents by registering on the OregonBuys website and downloading them. Bidders shall consult the OregonBuys system regularly until closing date and time to avoid missing any notices. To register on OregonBuys go to https://oregonbuys.gov/bso/view/login/login.xhtml. The City shall advertise all Addenda on OregonBuys. Prospective bidders are solely responsible for checking OregonBuys to determine whether or not any Addenda have been issued. Bid documents will not be mailed to prospective bidders. PRE-BID CONFERENCE: A Mandatory pre-Bid Conference will be held on Monday, Decmber 13, 2021 at 1:00 PM, that will last approximately 1 hour, and will be held at in front of City of Salem Council Chambers, City Hall 555 Liberty Street SE, Salem, OR 97301. BID SUBMITTAL: Bids must be submitted on the bid forms furnished to the bidders. Completed bids must arrive electronically via Equity Hub’s Bid Locker at https://bidlocker.us/a/salem_or/BidLocker NO LATE BIDS WILL BE ACCEPTED. Your bid must be uploaded prior to the Closing Date and Time. The City strongly recommends that you give yourself sufficient time and at least ONE (1) day before the closing date and time to begin the uploading process and to finalize your submission. The City accepts no responsibility for non-receipt and/or delays in receipt caused by transmission and reception problems, equipment failure, or any other similar cause. Each bid is instantly sealed and will only be visible to the City after the closing date and time. Uploading large documents may take significant time, depending on the size of the file(s) and your internet connection speed. Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled. Need Help? Please contact Equity Hub at help@equityhub.us or (267) 225-1407 for technical questions related to your submission. The Vendor Guide for Bid Locker can be found at Vendor Guide for Bid Locker. BID SECURITY: Bid security in the amount of 10 percent of the bid must accompany each bid in accordance with the Instructions to Bidders. AWARD: The City of Salem (City) reserves the right to reject any or all bids, to waive informalities, and to postpone the award of the contract for thirty (30) days. HUMAN RIGHTS: It is the express policy of the City that no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity on the grounds of race, religion, color, national origin, sex, marital status, familial status or domestic partnership, age, mental or physical disability, sexual orientation, gender identity, or source of income as provided by Salem Revised Code Chapter 97, Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. The City’s complete Title VI Plan may be viewed at (http://www.cityofsalem.net). Contracts for work under this bid will obligate the Contractor to comply with all applicable requirements of federal, state, and local civil rights and rehabilitation statutes, rules and regulation. SOLICITATION FOR SUBCONTRACTS, INCLUDING PROCUREMENTS OF MATERIALS AND EQUIPMENT: In all solicitations either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractors obligations under a contract awarded pursuant to this bid, Salem Revised Code Chapter 97, Title VI of the Civil Rights Act of 1964, and other federal nondiscrimination laws. The City will provide ADA accommodations upon reasonable request to the Contracts and Procurement Manager. The City is an Equal Employment Opportunity Employer. CONTRACTOR DISCLOSURE: Prior to award, Contractor will be required to provide answers to the five questions stipulated in Salem Revised Code (SRC) 2.380(b). If applicable to this project, contractor or subcontractor must be licensed under ORS 468A.720. PREVAILING WAGE RATES: Bids exceeding $50,000 are subject to ORS 279C.800 through 279C.870. Prevailing Wage Rates and necessary forms are available at http://www.oregon.gov/boli/WHD/PWR/Pages/index.aspx. BOLI Prevailing Wage Rates for Public Works Contracts in Oregon dated July 1, 2021 and including the following additional publications: dated August 1, 2021 and October 1, 2021. The Work will take place in Marion County, Region 3. TECHNICAL QUESTIONS: Inquiries concerning the contents of the bid specifications should be directed to Ingrid Jacobe (ijacobe@cityofsalem.net) & Brian Boock (bboock@cityofsalem.net), at – 503-588-6306. The City of Salem Buyer for this project is Jennifer Bartels (jbartels@cityofsalem.net) at 503-763-3455. Shawna Self, CPPB Contracts and Procurement Manager BID/CONTRACT NUMBER: 212125 BID CLOSING/OPENING: Tuesday, January 11, 2021, at 2:30 p.m. (Local Time) Published December 3, 2021. BT224548

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