HAVEN HOUSE ROOF PITCH REDESIGN PROJECT SANDY, OR (CD #1836)

CLACKAMAS COUNTY HAVEN HOUSE ROOF PITCH REDESIGN PROJECT SANDY, OR (CD #1836) Quotes due: October 18, 2022 @ 2:00 pm REQUEST FOR QUOTES (RFQ) #S-C01010-000004556 Issue Date: September 29, 2022 Project Name: Haven House Roof Pitch Redesign Project Sandy, OR (CD #1836) Quote Due Date/Time: October 18, 2022, 2:00 PM PST Mandatory Walkthrough: Not Applicable for this Project Procurement Analyst: Steve Kelly Email: stevekel@clackamas.us SUBMIT QUOTES VIA EMAIL TO STEVEKEL@CLACKAMAS.US PLEASE NOTE: EMAIL SUBMISSIONS SHOULD HAVE Architectural or Engineering Roof Re-design Project – Haven House 1. ANNOUNCEMENT AND SPECIAL INFORMATION Quoters are required to read, understand, and comply with all information contained within this Request for Quotes (RFQ). All quotes are binding upon Quoter for sixty (60) days from the Quote Due Date/Time. Quotes received after the Quote Due Date/Time may not be considered. If authorized in the RFQ and resulting contract, travel and other expense reimbursement will only be reimbursed in accordance with the Clackamas County Travel Reimbursement Policy in effect at the time the expense is incurred. The Policy may be found at: https://www.clackamas.us/finance/terms.html. RFQ Documents can be downloaded from OregonBuys at the following address: https://oregonbuys.gov/bso/ Document No. S- C01010-0000004556. Prospective Quoters will need to sign in to download the information and that information will be accumulated for a Plan Holder’s List. Prospective Quoters are responsible for obtaining any addenda or clarifying questions from OregonBuys. Complete Quotes must be emailed to stevekel@clackamas.us. The subject line of the email must identify the RFQ title. All questions regarding this RFQ are to be directed to the Procurement Analyst named above. Quoters may not communicate with County employees or representatives about the RFQ during the procurement process until the Procurement office has notified Quoters of the selected Quoter. Communication in violation of this restriction may result in rejection of a Quoter. 2. SCOPE The purpose of this RFQ is to provide prospective bidder with viable information regarding this project. The work is as follows: To redesign the existing roof structure. The roof history is that in July 2003 the single family residence was substantially renovated to become the more than 4,200 square foot facility. At that time part of the existing roof area was merged with a new roof area. The existing pitch ranges from 2/12 to 3/12 pitch. It’s current use is for transitional services for men back into society. The new roof pitch for the facility will need to be 5/12 or 6/12 pitch. The selected design firm will be required to specific all phases of this work: demolition of existing roofing materials, and permitting, as well as providing new permitted drawings and specifications for all new replacement roofing materials, such as chords, brackets, wood members, flashing, sheathing, residential architectural shingles, with a minimum 30 year product lifecycle, facia, gutters and downspouts. A truss company can be used to build the redesigned trusses, off site and delivered. A licensed contractor will be hired for installation and rebuilding all components of the new roof with updated pitch. Potential submitters, keep in mind, this is a U.S. Housing and Urban Development (HUD) project funded with Community Development Block Grant (CDBG) project. Professional Services via Architects and/ or Engineers are not subject to Prevailing Wage Determinations. However, Federal Prevailing Wage Rates (Davis-Bacon) and State of Oregon Prevailing Wage Rates (PWR), Bureau of Labor and Industry (BOLI) are for this project. Construction trades and some assembly are subject to both Federal and State PWR’s. If there are questions, please contact Clackamas County Community Development Division. The project location is: 15170 SE River Road, Milwaukie, Oregon 97267. This redesign must be permitted at the following address: Clackamas County Building Permits Developmental Services Building. 150 Beavercreek Rd Ste 225, Oregon City, OR 97045 For questions call: 503-742-4400 State of Oregon Prevailing Wage: Not Applicable for Professional Services Architectural/ Engineering Services Contracts. Federal Prevailing Wage Rates: Not Applicable for Professional Services Architectural/ Engineering Services Contracts. NOTE 1: Clackamas County encourages bids from Minority, Women, and Emerging Small Businesses. Other Federal Requirements: This project is financed through the Community Development Block Grant Program with funds obtained from the U.S. Department of Housing and Urban Development. The Contract will be subject to regulations of the federal Department of Labor (DOL) and Department of Housing and Urban Development (HUD). Key Dates: Project start date: Upon issuance of Notice to Proceed (NTP) (-tentative date October 2022) Substantially Completion: 30 Days from NTP (-tentative date, November 2022) Final Completion: 40 Days from NTP (-tentative date, January 2023) Note: These dates are to complete new roof design and have drawings to submit to Clackamas County Building Permits. The permitting process can take Clackamas County 6 to 10 weeks to process, therefore the review time is a separate timeline to get drawings approved for construction. The selected firm would be responsible for tracking the permit process through to completion. Budget: Project Estimate: $20,000 – $30,000 Dollars This price would include phases of site review, planning development, submission of drawings to Clackamas County Permits, and providing drawings and specifications to publicly bid the project. The selected firm would review and approve all work and pay applications, and submit to County staff for processing of pay applications to the selected General Contractor. Monitor the project during the start and complete of construction, as well as project close-out through final completion, to owner’s satisfaction. 3. SAMPLE CONTRACT Submission of a Quote in response to this RFQ indicates Quoter’s willingness to enter into a contract which can be found at: https://www.clackamas.us/finance/terms.html. No action or response to the sample contract is required under this RFQ. Personal Services Contract (unless checked, item does not apply) The following paragraphs of the Professional Services Contract will be applicable: Article I, Paragraph 5 – Travel and Other Expense is Authorized Article II, Paragraph 28 – Confidentiality Article II, Paragraph 29 – Criminal Background Check Requirements X Article II, Paragraph 30 – Key Persons Article II, Paragraph 31 – Cooperative Contracting X Article II, Paragraph 32 – Federal Contracting Requirements Exhibit A – On-Call Provision 4. QUOTE (BID SCHEDULE, DRAWINGS AND SPECIFICATIONS) Quotes should be short and concise with the following information: See Bid Schedule, Drawings and Specifications after the: CLACKAMAS COUNTY INSTRUCTIONS TO QUOTERS 5. EVALUATION The quote received from the lowest responsive responsible Quoter will be awarded a contract. The lowest responsive responsible Quoter is the lowest Quoter who has substantially complied with all requirements of the Request for Quote and who can be expected to deliver promptly and perform reliably in the determination of Clackamas County. Published October 7, 2022. BT260497

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